I’ve been keeping a time log since somewhere around 2011. A time log is a journal with a complete record of everything I do. I’ve become very consistent about it, so this seemed like a good time to write up my current habits for anyone interested.

This is going to be a mixture of information about life-logging, how I organize things, and my current schedule, because they’re not really separate things.

There’s an interesting story about how I systematically broke everyone one of my habits, and it took me 17 years to get in a daily routine after that, but that’s a story for another time.

If you’re curious, I’d guess it takes me 2 hours a week spread out to do my life-logging, 1 hour to type it up, and 1-2 hours to do my weekly review. In my mind the original life-logging doesn’t cost me anything because it’s so automatic, it’s zero-energy, and it has some psychic benefits. By psychic benefits I’m talking about the same kind of thing you get from GTD–you’re not constantly thinking about or trying to remember things that are already written down in a trusted system. Typing it up and review are not free.

Time log (2011-)

I keep a written (pen and paper) time log which I normally just call my “log book”. Each entry has the current time and what I’m doing. I typically record an entry either when I start an activity, finish one, or notice I’ve switched activities. I’m on volume 9.

Today’s page starts like this (italics are censorship or words added for clarity):

Date: 2019-12-17, Tue
12:02pm	Woke up on my own slightly before alarm. Dream about […]. (7h12m sleep)
	[100ml yellow rockstar recovery. (33mg caffein, 400mg taurine–from front material)]
	Morning data log (see below)
	Brushed teeth
12:55pm	Cancelled torrent verification–I already know this will fail
	Responded to gnu coreutils ‘date’ thread
	health stuff
2:02pm	Trying qutebrowser. Feels very productive.
2:04pm	[Coke Zero Vanilla, 1 can]

I’m not fastidious about what the time represents. The questions I most often ask are “when did this happen roughly” and “do I have any big portions of my day I’m not time-logging”. I’m less concerned with exactly how long I spent doing each particular activity.

There are some things I try to consistently write down every single time, including:

• Exactly when I woke up, especially if I don’t use the computer first thing (see “Sleep Log” below)
• Any dream if I remember it
• Any food or drink I consume, with enough information that I could generate nutritional facts if I wanted. I omit food amounts if it’s a pain to measure. 1 package of ramen: yes, 125g chicken curry: no. I put food and drinks in hard brackets: []
• Watching a movie, TV show, youtube, or reading a book. I used to underline these, now I’m trying putting them between underscores: _. I’m switching to write these in a computer-understandable way but it’s a work in progress.
• Anything health-related, including symptoms, drugs I took, and bathroom visits. Drugs are a type of food [], the rest is freeform.
• Travel from point A to B
• Phone calls. I don’t always manage this one. While you’re picking up the phone is a really garbage time to try and write something.
• Any time I change timezones
• Any time I work on a project for more than a couple minutes
• “Where did that time go”: one of the goals here is to have no huge gaps. If I spent time browsing the web or researching, some vague notes on what about. If I talk to someone in person, noting who and possibly what topics we talked about (talking in person often feels like minutes in my head but hours on the clock).

Here are things I don’t write down:

• Information that I’ve put elsewhere. See below for specifics on what else I have! This one isn’t hard and fast, but I’m a believer in things being in “exactly one place” as much as possible–I do make some exceptions since I’m working with paper
• General-purpose notetaking, thoughts about what’s going on, TODO lists, etc. This is just a boring ol’ record of time. I do sometimes jot down TO-DOs when out of the house since this is the only paper I carry on me, but at the rate of 1-3 a week. I also may write down where I’m at in a really long-running computer project, just to make sure I can find it later.
• Anything a human shouldn’t have to write or read. For example, I could write down the youtube URL or the UPC code of everything I buy… but nobody has time for that, and I’d only write it down wrong.

At the front of the book I have a table with guides to abbreviations, ingredients in things I have often (ex. caffein amounts or recipes). In the back is my bookkeeping section (see below).

I am currently using the Leuchtturm1917 gridded notebook, with date labels at the top of the page. I’ve been experimenting with felt micron pens–I’m looking for something that can write easily, but won’t smear when I close the book. I’ve used Moleskins in the past–I stopped using them because 2 of 5 split at the spine for me. Leuctturm seems a bit better but more expensive–time will tell.

One a week, I type up my time log up to the last page. I’m working on my backlog slowly. This lets me search more easily. I have plans to someday cross-reference better in a computer system (for example, include nutritional info, link to youtube videos, etc).

Bookkeeping (2019-)

Fun fact: b-oo-kk-ee-ping is the only word in the English language with three consecutive double letters. Bookkeeping is keeping a record of what you earn and spend, or what you buy and sell.

For the most part, I pay for everything using a credit or debit card, which I’ve been doing since 16 so that I have a financial record for my own benefit. Most banks offer an easy export. I get paper copies, then once I download the PDFs from my bank, throw out the originals (I’ve checked one or two match the PDFs by hand). I use mint.com for the purpose of having a CSV export from my bak statements. I used to put this export online (currently broken, check back soon).

Starting a few months ago, I started keeping a weekly record by hand. Every time I spend money, I’ll put a $ symbol in my time log,

2:21am Amazon $

and add a bookkeeping entry (real thing is prettier).

2019-12-15, Sun
[ ] Amazon -29.21 -236.07
Choline citrate, 500g

The entry includes:

• The date (2019-12-15)
• Where I spent the money (Amazon)
• How much money (29.21)
• How much total I’ve spent this week (236.07)
• What I bought (Choline citrate, 500g). If it was more than one thing, how much each item cost. I’ll try and write price-per-pound if I’m buying bulk food or meat. If I’m buying more than one of something, I’ll write how many I bought and how much each is. I’d like to consistently write down how much of something I got (ex. 16oz of cheese) but I don’t at all yet.
• If it’s something that needs to be delivered, I’ll write a checkbox. Then when it arrives, I’ll check the box and write down the date it arrived to the right. This way I can easily scan and see if something never got delivered.

Since I use the same book for my time log and my bookkeeping, bookkeeping goes from right to left, two pages per week. At the end of the book, I keep

• a running record of any debts I owe
• any undelivered packages from the previous log book

During my weekly review process, I copy this information to my (digital) weekly review and add it up by category to check against my budget. I used to check it against my bank statements, but it takes forever and it’s easier to just be really good about writing down everything to start with. Checking totals and category totals is pretty time consuming the way I do it, I’ll probably automate it soon.

Budget

My current categories are:

• taxes, bills, rent: Predictable expenses, no need to check these on a regular basis. I separate out medical bills in my summary, which are not regular.
• travel, hard drives, moving: Big but one-off expenses. Currently I don’t have a way to budget these.
• charity: I aim for 10% of my income after taxes (a tithe)
• other: The main budget category, I try to keep this at $1000/month ($240/week). I actually break it down into categories like “food”, “groceries”, and “luxuries” so I know what happened, as well as pulling out any single big expenses.

Weekly Schedule (2019-)

My current schedule is weekly:

• Monday: Do meal planning for the week, and grocery shopping for the week if needed.
• Tuesday: Cook food for the week.
• Thursday: Batch day.
  Do all the small chores (<1 hour) on one day. I aim for around 2-4 hours of chores, but I’m fine skipping a batch day if I don’t really have anything. I almost always clean my room and do laundry at minimum. I also have a running list of small tasks: call the doctor, clean the fridge, fix SSL certs.

• Friday: Review day.
  I’ll do a weekly review, and a monthly one if it’s the last weekly review of the month. Then I’ll type up the timelog up to that point in time. For my weekly review, which I do on my computer, I write down

  • How much sleep I got on average
  • What I did each day of the week (summary of that day’s time log). Typically once I cut out really boring things (brush your teeth), food, movies, etc there’s not all that much left.
  • Accomplishments. Anything I got done this week. Also, any big milestones reached (finished X) even if the last step wasn’t that impressive.

  • Reflection/things learned: Did anything major happen? Did I learn any new facts? This is my time to look at the big picture and thing about how my life is going lately and where I’d like it to go. Also, if anything especially good/bad happened, I try to think about why and how to make things go well next time.

  • Finances. I copy down my expenses for the week and total them by category.

• Saturday: Nothing planned.
• Sunday: Nothing planned.

I haven’t done batch cooking in a while, but I’m also trying to run out my food supplies because I’m about to move, so we’ll see if it sticks around.

Daily Log (2019-)

Every morning, I record:

• The date and time I’m recording
• How much sleep I got (but not when I went to sleep or woke up)
• What day it is in my schedule
• The temperature of the room
• My body temperature (am I running a fever?)
• How much exercise I got yesterday, in minutes (and what type)
• My weight

I don’t think it matters that much how you do these measurements, but it’s important to be consistent (for example, weight with clothes on/off?)

If I have a specific habit I’m trying to pick up (say, brushing my teeth twice a day or meditating) I might record that for a while too each day. I used to record a mission for the day, but I dropped the habit.

Automatic Logs

I put all my computer logs in a single combined format, and sync them to a single location, starting in 2019. The format is basically <date> [<log name>:<computer name>] <Log entry>. I don’t have a great process to view logs yet.

Sleep Log (2019-) / Keystoke Activity Log (2013-)

I log which hours I was asleep. I live alone and tend to fall asleep first thing after closing my laptop in bed, or at least with a video playing in the background, which makes this relatively easy. I keep a computer log of whether I’m using my keyboard (I almost never do anything with just the mouse) for each minute using a custom-built keylogger (it records activity but not passwords).

Then I run it through a custom script (included in link) which says which broad periods I was active. The biggest inactive period in a day is when I was asleep.

~ $ sleep?
Report period: 2019-12-17 00:00:00 – 2019-12-17 16:21:06 (16:21:06s)
Inactive: 2019-12-17 04:50:18 – 2019-12-17 12:02:58 ( 7:12:40s)

I was asleep from 4:50am to 12:02pm. I make sure to write down when I wake up into my time log in case I don’t use the computer first thing. This has been much better at guessing when I fell asleep than anything else I’ve tried.

If you don’t fall asleep at a computer, I have some ideas around using a motion sensor (cheap webcams can see in the dark)

Chromium History Log (2013-)

I use Chromium as my only web browser. I export the history and bookmarks every time I do a backup, and put it all in a standard log format (basically time + URL). Currently I only record each history entry once.

For futureproofing, I archive every webpage I go to on an irregular basis (about once a year). Archiving pages doesn’t work super well but it’s better than nothing.

Video/TV Log (2019-)

I watch my movies using noice, either directly on my television, or streamed from my media server to my laptop. When I start watching something, it automatically gets logged (including what the movie is, the path, how long it is etc). Same for when I stop, so I know if I quit early.

Youtube is included in my chromium history (see above). Sadly I’m not sure I can get ‘how much of this video did I watch’ from my format–only that I visited the video.

For futureproofing, I automatically archive every youtube video I watch.

Bash History (2011-)

This one is pretty simple. My Linux shell history (everything I run from the command line, which is basically everything I do outside a browser) is saved, forever. This one goes back to 2011 for my laptops.

Scanning (2014-)

I scan all documents I write, mail I get, etc. and generally throw out the originals. I organize everything by hand, and keep everything as image files.

I use a flat folder structure, which is to say I have a “scans” folder and then a bunch of folders in it like “taxes – 2019”. No nesting. This was my main takeaway from GTD for Hackers and I use flat folders for most digital organization.

I use the Doxie Go feed-through scanner (doesn’t need a computer, writes directly to SD which I love). I recently got a Canon Lide 400 flatbed scanner (works on linux) which I use to scan bound books like my time log.

Who else does this stuff?

As far as I know I came up with this stuff independently. I’ve read plenty of time-management resources (which tend to be good) and experimental journaling resources (which tend to be… scarce?).

• Lion Kimbro: “Make a complete map of every thought you think”. General journaling. Inteview.
• Fenn Lipowitz (my roommate): Time log, with an emphasis on being completely machine-readable. Being machine-readable means click for pretty graphs. I took inspiration from how machine-parsable this was recently, but I want to keep my freehand sections too.
• Bryan Bishop (acquaintance): meetlog, a system for recording conversations and topics of conversation. Overall I didn’t find this useful because I don’t know hundreds of people. The format is so-so, largely because the author can type very fast, including real-time transcripts. I got the inspiration to write topics of conversation while talking from this. I do something similar if I spend a long time thinking or researching, too.
• Bullet Journaling: I dunno, if you’re super lost and don’t know how to write a journal/TODO list, some guy figured it out for you! It’s just the basics that you’d figure out on your own, but it may save time. The site is better than the book. I independently invented most of their notation for TODO lists, I don’t find it too useful for a journal. Other peoples’ bullet journal pages are also useful, not just the original author’s.